Below is a short list of questions you may want to ask your office mover before deciding to hire them for your relocation project.

It’s not meant to pose every question you may have for them however as each office move can be different from the next.

If you have a specific question about your upcoming office move, please contact us today!

1. How long have you been in business? Check with the Better Business Bureau (www.BBB.org) for help determining when they were accredited and their rating.
2. Have you ever done an office relocation like ours before?
3. Can you provide a reference for me to call?
4. Can you also move our servers, computers and networking hardware?
5. Do you own or rent warehouse space?  Please provide a picture (it says a thousand words).
6. Will you be using floor protection?  If you are leasing a space many times your building manager will insist you have your office movers lay down floor protection like plastic or masonite sheets as well as provide other protection such as blankets, cardboard, etc. for the elevators (if applicable).
7. Is your crew experiencing with disassembling and reassembling furniture?  If you are taking your furniture with you, please make sure you let your office relocation representative know what may need to be broken down and where it may need to be reassembled. The more you help your mover prepare, the more they will be able to help you have a stress-free office relocation!
8. Do we need to empty our file cabinets before the move?
9. What additional charges could apply to this move?
10. What packing supplies can your company provide?

And now a question for you… Are you ready for a quote?  Our experienced commercial relocation professionals are available to assist you.  Please click here to request a quote and a member of our team will get back to you shortly.

For each new review we receive on either Google Places (maps) or Yelp! we will donate $5.00 to the TOYS for TOTS Foundations, up to $500!

So tell your friends and family if they have used our services to please go online and review Clancy Moving Systems.  But hurry, this offer ends on December 16th!

Ron is a member of several major commercial relocation affiliations including CRN, IFMA and BOMA which allows him to provide Clancy customers with the highest quality office moving experiences and resources.

If you are considering relocating your company or are an office manager tasked with leading the project, Clancy Moving Systems’ Ron Cognetta has office moving tips just for you!

Tip # 1.  Some of the most important considerations should be made BEFORE you create a move plan!

Start by making a list of all the pros and cons so you and your staff clearly understand the underlying need for the move and what it should accomplish. Special consideration should be given to the following:

When is the “best time” to move? Are there seasonal business fluctuations or other considerations that could affect this decision? How will this relocation impact the employees if we moved at a different time of year?  Does the facility you are in allow for moves during office hours or after hours only?

What effect will relocating the office have on overall productivity? While this question ties to the above, many office moving project leaders may find that careful planning can allow for a move any time of year.  Some business systems are hosted online and remain 100% available during the move, other systems will go offline and then IT will have to bring them “back up” after the move.

How much will the move cost? Get your numbers together on how many staff are moving and what equipment is being moved with them.  What percentage are you and your staff going to do yourselves?  While most personal items (like framed pictures) are moved by the employee themselves, many companies choose to have PC, Server and other networking equipment moved with the boxes of papers, filing cabinets and furniture. Figure out what your team can move on their own (within reason!) and submit a request for quotation. Clancy’s Office Moving staff are experienced with all moves of all sizes and scope and are well prepared to do all the work including delicate PC/Server moves.

These questions need to be addressed during the earliest planning phases.  Once you start a plan, it is harder to redesign the plan to include these important considerations.  That is why upfront planning is one of our most important office moving tips.

Tip # 2. At least 3 months before your move, select a “Move Team” rather than leaving the whole project to one person.

Select a “move team” at least three months before the actual relocation.  For  larger organizations, you may want to select people to manage specific areas such as office furniture and equipment, electronics and communication technology, plants, employee household relocation (if needed), and budget.  Often several of these responsibilities are given to one person, but make sure each of these areas is assigned to someone or something may get left behind for last minute (which may increase the cost).  Your delegated Move Team should be on hand the day of the move.

Tip # 3. For a budget-friendly move, allow enough time to weigh your options.

Managing the move budget is a critical activity.  It is a good idea to make department managers responsible for their individual budgets and ultimately passing departmental budgets to the decision makers. However you organize your move team, whether it consists of one person or 200, the issues and decisions are similar.

Moving can be “expensive” depending on the scale, and unforeseen expenses tend to be the rule, rather than the exception.  After all, your company may not be the type that relocates every day!  At the same time, there are ways you can be sure save your company money.  Allow enough time to weigh your options, and don’t forget one last very important office moving tip…all moving expenses are tax deductible.